Document Management

Description

Document Management is a self-hosted web-based document management system designed to help organizations store track modify and manage documents on a centralized platform Its features include document sharing reminders user management bulk permissions document download document preview sending documents via email document audit tracking document versioning document comments and multilingual support It allows you to upload multiple documents and share them with an unlimited number of system users Additionally it provides the option to share documents for a specific period and allows for the download option New Feature Added Share document via secure link Forgot password feature Demo Link https documents mlglobtech com Admin User User Name admin gmail com Password admin 123 Employee User User Name employee gmail com Password employee 123 Manage Documents Document management system allows you to conveniently store an unlimited number of documents organized by category or subcategory This feature provides you with a flexible and efficient way to manage and access your documents ensuring that important information is easily searchable and readily available whenever you need it With the ability to categorize and subcategorize your documents you can maintain a well-structured and organized digital repository promoting better document management practices within your organization Upload Documents Document management system supports a wide range of file formats allowing you to upload various types of documents You can easily upload PDF files Word documents Docs Excel spreadsheets PowerPoint presentations PPT audio files video files images in different formats plain text files and CSV Comma-Separated Values documents This diverse compatibility ensures that you can store and manage different types of content within a single platform providing you with a comprehensive solution for your document storage needs Whether you need to manage textual information multimedia content or tabular data our system accommodates a broad range of file formats for seamless document handling Document access control Document management system offers a flexible and powerful feature that allows you to assign documents to specific users or roles for either a designated period of time or an unlimited duration This functionality enables you to control access and permissions for different individuals or groups within your organization You can assign documents to users or roles based on their responsibilities projects or departments ensuring that the right individuals have access to the relevant information you have the ability to configure the download options for assigned documents Document Audit trails It Provides a robust document audit trail feature that provides a comprehensive record of document details and activities With this feature you can easily track and monitor the entire lifecycle of a document including information such as who created the document who edited it who viewed it and which users or roles were assigned permission to access and interact with it Document Preview Document management system offers a powerful preview feature that allows you to effortlessly preview a wide range of uploaded file types Whether it s audio files video files images text documents PDFs or Microsoft Office documents our system supports comprehensive file preview capabilities Document Versioning Document Versioning allows you to upload multiple versions of a document This functionality ensures that you can maintain a clear history of document revisions and easily access older versions whenever needed By offering the ability to see and restore older versions of documents our system promotes efficient document management and safeguards against accidental data loss or unwanted changes It empowers you to maintain accurate records track document evolution and collaborate with confidence knowing that you can easily access and restore previous versions as needed Amazon S3 Cloud Support Document Management system supports seamless integration with Amazon S3 storage With this new feature users can now enjoy enhanced flexibility and reliability in storing their documents By leveraging Amazon S3 one of the most trusted cloud storage solutions available users can upload their documents with confidence knowing that their data is securely stored and easily accessible whenever they need it This integration opens up a world of possibilities for efficient document management allowing users to take advantage of Amazon s scalable infrastructure to handle their growing document storage needs In addition to integrating with Amazon S3 storage our Document Management system offers the flexibility to simultaneously store documents in both local storage and Amazon S3 buckets Comments With the Comments users can easily provide feedback share insights and engage in discussions directly within the document Whether it s suggesting edits seeking clarification or sharing thoughts the comment functionality facilitates efficient and interactive collaboration among team members Send Email Document management system simplifies the process of sharing documents by allowing you to seamlessly send emails with system documents attached directly from within the system Gmail Microsoft Account integration is not available at the moment as it requires two factor authentication Secure Link Sharing with Advanced Access Controls It also provides sharing documents with non-system users via links we offer several advanced security and control features to enhance the sharing process Along with generating a unique shareable link users can set a password to restrict access ensuring that only authorized recipients can view the document The system also allows users to define an expiration date for the link automatically disabling access after a set period thus preventing long-term or unintended access Additionally the system provides flexibility with a download option allowing document owners to decide whether the recipient can download the file or simply view it online These combined features password protection link expiration and download control enable secure and customizable sharing with external users ensuring that sensitive documents remain protected while facilitating easy collaboration Automate Reminder Reminder feature allows you to set recurring reminders at various intervals to help you stay organized and on top of important tasks and deadlines Whether it s a daily weekly monthly quarterly half-yearly yearly or specific date reminder our system provides flexible options to suit your needs With this functionality you can easily configure reminders both at the system level and on individual documents By setting reminders you ensure that you receive timely notifications or email alerts keeping you informed about upcoming deadlines reviews renewals or any other important milestones related to your documents Access management Document management system offers a robust privilege control authorization feature that allows you to define and manage access privileges based on roles and individual user permissions This ensures that the right people have the appropriate level of access to documents within the system User Role management Admin can create and manage users and roles effortlessly With this powerful functionality administrators have complete control over user management within the system Languages You have complete control over language management through our intuitive user interface Effortlessly add update or delete languages to align with your needs Furthermore you can tailor the labels within the user interface itself ensuring a fully customizable and adaptable experience that reflects your unique requirements Documentation https docs mlglobtech com doc-mgt Full Source Code Many more Features You will get full Source Code of Document Management and build version for MySQL database provider Manage Documents You can Store unlimited documents by category or sub category Upload Documents You can Upload PDF Docs Excel PPT audio video all type of images text and CSV Documents Document access control Assign document to users or roles for specific period of time or unlimited period and set allow download option Audit trails Document detail Audit trail like Who is created edited viewed and assigned permission to which users or roles Document Preview Preview Uploaded files including audio video image text PDF and all the Microsoft Office Documents Document Mata Tags You can add multiple Meta Tags on documents and by meta tags you can search the specific documents Document Versioning You can upload the Document s multiple versions You can See the Older version Document and also restore it to the current version Amazon S3 Cloud Support Document Management system supports seamless integration with Amazon S3 storage With this new feature users can now enjoy enhanced flexibility and reliability in storing their documents Comments Users can add view multiple comments on the file Send Email You can send email attached with System Document to anyone Automate Reminder You can set recurring Daily Weekly Monthly Quarterly Half Yearly Yearly or Specific Date reminder in the system or on the document to get notification or email Support Multiple Language By default the application comes with English Spanish Arabic Russian Japanese Korean and Chinese languages You can add a new language in just minutes Access management Role and individual user based privilege control authorization Dashboard You can see category wise documents statistics and Calendar with Reminder User Role management Admin can create User and Role via admin panel and assign role to users Full Source Code You will get full Source Code of Document Management and build version for MySQL database provider Demo Link https documents mlglobtech com Admin User User Name admin gmail com Password admin 123 Employee User User Name employee gmail com Password employee 123 Project Requirement PHP Version Document Management minimum required PHP version 8 1 MySQL Document Management requires MySQL version 5 6 Recommended MySQL version 5 7 Project Technologies PHP 8 1 Laravel 9 19 Angular 18 Angular Material UI Bootstrap MySQL Change Logs 22 Sept 2024 V2 0 4 New Share document via secure link New Forgot password feature ———————- 10 May 2024 V2 0 3 New Archive Document Support New RTL support ———————- 27 March 2024 V2 0 2 New Amazon S3 Support New Language support for reminder frequency and document audit trail Fix extension issue while uploading he document Fix the pagination issue Fix Parent child category issue in edit document Fix document audit trail on delete documents Fix Time zone issue in login audit Fix document search on Parent Category ———————- 27 Oct 2023 V2 0 1 Bug Fixes and UI improvements ———————- 4 Aug 2023 V2 New Add new language support New Change Logo Login Banner Image and title support Fix date format issue Fix breaking fixed the email sending issue Please make sure you update the smtp setting after finishing the update Fix delete user issue ———————- 1 June 23 V1 0 Initial Release